The Hong Kong Company Chop: Practical Use and Marbury’s Approach

What is a Company Chop?

In Hong Kong, the company chop—also known as a company seal or stamp—remains a common feature of corporate life. While no longer legally required under the Companies Ordinance, it is widely used to signify company authorisation on contracts, resolutions, and other formal documents. For companies operating across jurisdictions, particularly those with Mainland China exposure, the chop continues to serve as a familiar and expected tool of business practice.

Form and Function

A company chop typically takes one of two standard forms:

• Circular Chop The circular chop is the most commonly used format. It usually contains the full registered name of the company (in English, Chinese, or both) arranged around the perimeter, with optional elements such as the company registration number or a central emblem. This format is often used for general corporate purposes and is recognised as the default stamp for many institutions.
• Rectangular Chop The rectangular chop is generally used for signing documents. It often includes the phrase “For and on behalf of [Company Name]” followed by a space for the authorised signature. This format is practical for contracts and declarations, where it accompanies a signature to indicate formal execution.

While neither format is legally mandated, their use is customary and often expected by counterparties, banks, and government departments—particularly for paper-based submissions.

Governance and Control

Given its role in document execution, the company chop should be treated as a controlled item. Access is typically restricted to authorised personnel, and its use governed by internal protocols. Misuse or unauthorised stamping can expose a company to reputational or legal risk, especially where the chop is perceived to confer legitimacy.

Marbury’s Incorporation and Registered Office Offering

As part of Marbury’s Hong Kong company incorporation service, we provide both the circular and rectangular company chops tailored to your registered company name. As your appointed registered office and company secretary, we offer secure storage and controlled access to the chops, ensuring proper governance and peace of mind.

Our approach integrates corporate administration with practical tools to support your operations from day one. Whether you’re executing contracts, filing with authorities, or managing cross-border transactions, Marbury ensures your company is equipped with the right instruments and protocols.

For further guidance on company chops or to learn more about our incorporation and company secretarial services, please contact your usual Marbury relationship manager or info@marburys.com.